Frequently Asked Questions


Q: When and how will I get my financial aid funds?
A: Financial aid is disbursed to individual student accounts up to 10 days prior to the first day of class. If after tuition, CEU Senate approved fees, on campus room and board, short term loans and other student/parent authorized charges are paid and a balance remains, the balance will be paid by check. This check will be issued in the financial aid recipient’s name and can be picked up at the cashier’s window. Refund checks must be picked up 15 days from the issuance date or the check is subject to cancellation. No refund checks may be picked up prior to the first day of class or before attendance is verified. A freshman first time borrower of a student loan, can not pick up the loan check until 30 days into the semester.

Q: What if I am transferring from another institution of higher education?

A: If a student transfers from one school to another, previous financial aid awards will not automatically transfer. To receive aid at the new school, check with that school’s financial aid office to find out what aid programs are available and what steps are required to receive it.

Q: Is there employment available to help me pay expenses?
A: The college provides many part-time work opportunities for full-time and part-time students. If you are seeking such employment you must complete an application with the Career Services Office. Employment is available in a variety of campus jobs, including office clerks, lab assistants, custodial crews, library helpers, food services and others. Student employment may be available as part of an award package through federal, state UCOPE or institutional work study.

Q: What happens if I withdraw or quit attending my classes?

A: A student who has received Title IV grant or loan assistance and withdraws from CEU during a payment period must have a "Return of Title IV Funds" calculated in accordance with Part 668.22 of the Higher Education Act. A return of Title IV funds is owed when a students total amount of Title IV grant and/or loan assistance, that the student earned, as calculated in the Return of Title IV funds formula, is less than the amount of Title IV grant or loan assistance that was disbursed to the student or on behalf of the student in the case of PLUS loans, as of the date CEU determines the student to have withdrawn. The difference between the earned Title IV funds and the unearned aid, will be returned to the Title IV programs by CEU. Title IV funds will be returned to the program from which the funds originated, not to exceed the amount disbursed from that fund in the following order: Unsubsidized Stafford Loan, Subsidized Stafford Loan, Perkins Loan, PLUS, Pell Grant, Federal Supplemental Opportunity Grant(FSEOG) and other Title IV programs. Title IV funds unearned by the student as determined by the Return of Title IV assistance formula will be returned as follows: Unsubsidized Stafford Loan, Subsidized Stafford Loan, Perkins Loan, PLUS, Pell Grant x 50%, FSEOG x 50%; and other Title IV funds x 50%.

Student's owing a repayment to Title IV programs remain ineligible for further Title IV assistance until the grant is repaid, unless the student enters into a repayment agreement with CEU Business Office/Accounts Receivable. This agreement will provide the student with the terms of repayment which must be concluded within two years of the date of withdrawal. Once a student enters this agreement he or she is again eligible for Title IV assistance but this agreement must be entered in within 45 days of withdrawal. Should the student fail to meet the terms of the repayment agreement CEU will turn the student's account to the Department of Education(DOE) for collection. If the student enters into and maintains a repayment agreement with DOE the student again becomes eligible for Title IV assistance. The following is a description of the "Treatment of Title IV Funds When a Student Withdraws from a Credit Hour Program," formula.

Step 1: The college will determine if the student received or was eligible to receive Title IV assistance.

A: Total of Title IV Aid Disbursed (not aid that could have been disbursed) for the period of enrollment.

B: Total of Title IV aid disbursed plus the Title IV aid that could have been disbursed for the enrollment period.

Step 2: The college will determine the percentage of Title IV aid earned by the student.

This is accomplished by determining the last date of enrollment as established by a notice of intent to withdraw or an official withdrawal to the Registrar, attendance records for nursing and cosmetology, an academically-related activity such as an exam, a tutorial, computer-assisted instruction, academic counseling or advisement, turning in a class assignment or attending a study group assigned by the instructor. If a student notifies the Registrar of intent to withdraw, either orally or in writing, does not withdraw at that time but subsequently withdraws, the first date of notification will be used in establishing the date of withdrawal. If CEU determines that a student did not begin the withdrawal process due to illness, accident, grievous personal loss, or other such circumstances beyond the student's control, the date that CEU determines is related to that circumstance will be used as the official date of withdrawal. If a student dropped out without notifying CEU the student's withdrawal date will be the midpoint of the semester or one of the previously mentioned activity dates if that date can be documented. Students who drop out are those who earn no credit for the semester or only earn credit in a seminar course.

The college will calculate the total number of days in a semester minus any period during the semester when a break occurs which is five days or longer.

The student's total number of days completed is then divided by the total number of eligible days in the semester. If the resulting percentage is less than or equal to 60% a Return of Title IV Funds calculation is required. If greater than 60% (with or without rounding), no return of funds is required.

Example: 58 days divided by 115 days = 50%

Step 3: The college determines the amount of Title IV aid that was earned by the student.

The amount of assistance earned by the student is determined by multiplying the percentage calculated in step 2 by the total Title IV aid disbursed plus the Title IV aid that could have been disbursed for the semester as determined in step 1, B.

Example: 50% X $1,875 = $937.50

Step 4: The college now determines total Title IV aid to be disbursed or returned.

A. If the amount in step 1, A is greater than the amount in step 3, (already disbursed Title IV aid), then go to 4, C. If the amounts are equal, stop here. No further action is necessary.

B. If the amount in step 3 is greater than the amount in step 1, A (see example) a post-withdrawal disbursement is required. A post-withdrawal disbursement is required to either pay unpaid institutional charges or to be paid to the student. To determine the amount of the post-withdrawal disbursement the resulting amount from step 3 is subtracted from the total aid disbursed in step 1, A. The balance is then used when completing the Post-Withdrawal Disbursement Tracking Sheet which is discussed later in this section.

Example#1: $1,875 - $937.50 = $937.50 Since this amount is greater than the amount from step 1, A, post-withdrawal disbursement is required. See the formula for Post-withdrawal disbursement.

C. The college now determines the total Title IV aid that must be returned.

The amount to be returned is calculated by subtracting the amount of aid earned from step 3 from the total aid disbursed, step 1. This is the amount of Title IV aid that must be returned.

Example: $1,875 - $937.50 = $937.50

Step 5:
The college determines the amount of unearned Title IV aid due from CEU.

A. Allowable institutional charges for the semester are: Tuition and fee’s, Board (if on campus), Room (if on campus), Other.

B. Total of the Title IV aid unearned (100% - step2).

C. Multiply Institutional charges in step 5, A by the percentage calculated in step 5, B. The resulting figure is the amount to be repaid to Title IV grant or loan by CEU.

D. Compare the amount of Title IV aid to be returned in step 4, C to step 5, C, and the lesser amount is to be returned by CEU.

Example: Institutional charges = $711 Percentage unearned 100% x 50% = 50% $711 x 50% = $355.50 The lesser amount is 355.50 which must be returned by CEU

Step 6: CEU will return the unearned aid for which it is responsible as determined in step 5, D. These funds will be returned in the following order, up to the total net amount disbursed from each source: Unsubsidized Stafford Loan, Subsidized Stafford Loan, Perkins Loan, PLUS, Pell Grant, FSEOG and other Title IV programs.

Example: Pell Grant will receive $355.50 in a return of funds from CEU.

Step 7: Students initial amount of unearned Title IV aid which must be returned is determined as follows. The amount returned by CEU as determined in step 4, C is subtracted from the amount determined in step 5, D. The resulting amount is what the student must return to the Title IV programs as unearned aid.

Example: $937.50 - $355.50 = $582.00

Step 8: The student (or parent for a PLUS loan) must return unearned aid for which the student is responsible per step 7 by repaying funds to the following sources, in order, up to the total net amount disbursed from each source, after subtracting the amount the school will return. Amounts to be returned to grants are reduced by 50%. The order is: *Unsubsidized Stafford Loan,* Subsidized Stafford Loan, *Perkins Loan, *PLUS, Pell Grant x 50%, FSEOG x 50% and other Title IV programs x 50%.

Example: Pell Grant $582.00 x .50 = $291.00

*Loan amounts are returned in accordance with the terms of the promissory note. The holder of your loan will be notified as to the last date of attendance.