All Employees
What is an A-number
For security purposes, we use an Aggie number (A-number) to identify students and employees throughout their time at USU.
What is Microsoft MFA?
We use a 2-step login process to access systems that may store personal information. To access those systems, you will need to opt-in to Microsoft MFA.
I-9 Employment Eligibility Completion
If you haven't yet completed I-9 Section 1, ask your supervisor to direct you to your department's Business Services Representative. Follow their instructions for new employees. This will need to be completed prior to your first day of employment.
Forms
There are several forms that you'll need to complete and additional steps that you'll need to review prior to starting in your new position. New employees receive a series of emails that introduce the information.
One of the emails includes a link where employees must fill out demographic and contact information needed for the hiring process. In this email will be a link and a unique personal hiring code to use in order to securely submit your information.
Employees may change their demographic and contact information at any time in our Self-Serve Banner System.
USU Employee Emails
USU requires all employees to use the assigned @usu.edu email for official University business. It also allows you to use the University's Outlook service (owa.usu.edu) to access your official University email, create an Outlook calendar, etc.
Required Training & Resources
You have 60 days to complete the mandatory New Employee and Sexual Harassment Prevention (Title IX) trainings. Visit the Institutional Learning System (ILS) to complete the trainings assigned to you based on your role. Please note that you will need to select a date to attend the Title IX training live (in-person or virtual via Zoom).
Below you will find some of the first things most University employees need to know to get started, based on your employee type.
Wage Hourly Employees
- Area specific orientation and onboarding are completed by your department and supervisor.
- Specific questions regarding your time keeping system, pay or hours may be answered by your supervisor or the Office of Human Resources.
Benefit Eligible Faculty & Staff
- As a new employee in a fully-benefited position at USU, you are eligible for many great benefits. In addition to your annual salary, the approximate value of your benefits package is 45%. All benefits and coverage are effective on the date of hire.
- To learn about USU's benefits visit our New Employee Benefits Information page
- Review the resources on the HR website and contact the HR office with any questions or concerns.
- Within 30 days from date of hire, you must complete your benefit enrollment form through our ServiceNow System. If you are planning on adding eligible dependents to any of your coverage, you will want to have proof of dependency documentation ready to upload to the form.
- Depending on your retirement plan, you may need to set up an account online with the retirement vendor of your choice. This will allow you to do things like access your statements or make investment changes. NOTE: New employees who were previously enrolled in the Utah Retirement System (URS) with USU must remain with URS.
New Employee Orientation
Your attendance is requested at New Blue Employee Orientation. In this session you’ll have the opportunity to engage with other new hires and learn about USU history, traditions, structure, and the resources that make being a member of the Aggie Family so meaningful.
You will be automatically enrolled in the next available session; watch for an email and calendar invitation for your assigned date and time. If the assigned time does not work with your schedule please email training@usu.edu or call 435-797-0903.
Virtual Dates (Intended for Statewide Employees)
2024
- May 7: 9:00 AM-12:00 PM
- June 4: 9:00 AM-12:00 PM
- July 9: 9:00 AM-12:00 PM
- August 6: 9:00 AM-12:00 PM
- August 20: 9:00 AM-12:00 PM
- September 3: 9:00 AM-12:00 PM
- October 1: 9:00 AM-12:00 PM
- November 5: 9:00 AM-12:00 PM
- December 10: 9:00 AM-12:00 PM
2025
- January 7: 9:00 AM-12:00 PM
- February 4: 9:00 AM-12:00 PM
- March 4: 9:00 AM-12:00 PM
- April 1: 9:00 AM-12:00 PM
- May 6: 9:00 AM-12:00 PM
- June 3: 9:00 AM-12:00 PM
Other Important Steps
- Receive your email from The Hartford and follow the directions to make elections. Contact HR if you have not received this within two (2) weeks of starting your new job.
- Review Voluntary Benefits options and enroll as appropriate.
- Purchase a Parking Pass, if desired and available.
- Complete the online Driver's Training.
- Get your Staff/Faculty Card and learn about the Spouse Card options
Non-benefited Teachers (Adjuncts)
- Area specific orientation and onboarding are completed by your department and supervisor.
- Specific questions regarding your time keeping system, pay or hours may be answered by your supervisor or the Office of Human Resources.
Graduate Student Assistantships
As a Graduate Student you may have some questions about what eligibility, benefits, resources and policies apply to you. Please visit the School of Graduate Studies Assistantships page to learn more.
- Please fill out your personal information in our Self-Serve Banner System.
- Area specific orientation and onboarding are completed by your department and supervisor.
- Specific questions regarding your time keeping system, pay or hours may be answered by your supervisor or the Office of Human Resources.
Resources & Links
- Self-Serve Banner
- Policies Library
- Benefits
- Time Keeping
- Training
- Resources
- Employee Relations
Timeline
Keep in mind that onboarding is a process that may take several months.
Here is a general roadmap for what a new employee might expect to progressively learn in their first year at USU.
- Become familiar with the USU and Department culture
- Learn about USU and Department policies and procedures
- Become familiar with the expectations of your job and what tools and resources you may need to be successful
- Take on long-term responsibilities and projects
- Work with other teams
- Get used to routine processes
- Ask questions and proactively seek out answers to solve problems and clarify expectations
- New employee compliance training in the ILS (Institutional Learning System)
- Complete projects independently
- Be capable of prioritizing and organizing your work responsibilities
- Fully understand the expectations of your job and what measurable outcomes are needed to be successful
Take your time to get to know the lay of the land, both within your immediate work environment and the University as a whole. Take advantage of the many opportunities to network with fellow members of the USU community; building relationships is key.